ToolScout
Trello
Small teams and freelancers managing content calendars, client onboarding checklists, or simple product backlogs with a visual Kanban board
Pros
- Free plan includes unlimited cards, up to 10 boards per Workspace, and unlimited members with no time restriction
- Butler automation runs rule-based triggers, scheduled commands, and card/board buttons without any code or third-party tools
- Cards support checklists with due dates and assignees, file attachments up to 250MB (Premium), and custom fields for tracking budgets or priority
- Power-Ups connect Trello to Slack, Google Drive, Figma, GitHub, and 200+ apps directly inside cards
- New team members can start creating and moving cards in under 5 minutes thanks to the drag-and-drop Kanban layout
Cons
- No native Gantt chart, workload view, or dependency tracking, so project timelines require a Power-Up like TeamGantt or Placker
- Boards with more than 500 cards become difficult to navigate since there is no built-in roll-up reporting or cross-board search on free plans
- Free plan limits file attachments to 10MB per file and allows only one Power-Up per board, pushing most teams to the $5/mo Standard plan
Key Features
- Kanban boards with drag-and-drop lists, labels, due dates, and cover images for visual card identification
- Butler automation engine with rule triggers, scheduled commands, and custom card/board buttons
- Timeline, Calendar, Table, Dashboard, and Map views on Premium and Enterprise plans
- Custom Fields for adding dropdowns, numbers, dates, and checkboxes to any card
- Advanced Checklists with individual due dates, member assignments, and progress tracking per item
- Workspace templates for sprint planning, editorial calendars, CRM pipelines, and employee onboarding